Graham Martin is an award winning and leading Building and Civil Engineering organisation specialising in the multi-skilled construction business. Established over 200 years ago, Graham Martin operates throughout Ireland and England, has become one of the foremost Building and Civil Engineering contractors in Ireland and UK.

The problem

As multi-skilled construction company, Graham Martin faced severe difficulties in terms of document control and traceability across different site offices:

• Filing- issues with how surveys and engineers file documents that are presented in different formats, drawing, diary notes, client profiles, correspondence when involving in multiple projects
• Sharing – simultaneously access valuable documents among sites is key to the fast decision making
• Version control – difficulty to track the most up-to-date version of the documents, e.g. amended technical drawing
• Retrieval – documents were lost, misplaced on site, often require duplication
• Space consumption – document storage took up an enormous floor space
• Expense and resource allocation – problems to allocated engineer’s timesheets, expense

The company progressively approach to new ideas and new opportunities, in order to timely and cost effectively deliver a quality building and civil engineering solutions.

Our Solutions

GRAHAM utilises the Adest Construction solution primarily for the capture, automated filing, retrieval and automated routing of various documents related to the Regional Office operations. Each site-office stores all related documentation on-site and are electronically linked to the Regional Office, management at the Regional Office has access to all documents related to each construction site from their own Desktop.

The customisation of the filing structure was designed in a flexible way, which enabling GRAHAM MARTIN to index documents and files in a specific manner, users can also perform a comprehensive searching and retrieving function on line.

Document changes can be monitored electronically and versions of drawings can be retrieved instantaneously on-site. Providing up-to-date information from each site office to management minimised the implementation and induction time, and increased the document control level.

Business Benefits

• Structured document management enable fast decision making
• Reduced costs relating to physical storage and efficient distribution of site correspondence
• Completed Document and File control throughout the course of the projects
• Instant reporting capabilities
• Increased competitiveness through exacting control of knowledge throughout the sites and regional office

“We found the depth of functionality that the Adest solution offered to us to be of a very high quality. It is an extremely effective tool from both systems and user perspective and I would have no hesitation in recommending the software to other construction organisations”                                      Ray Ferguson, Project Planner