Teagasc, Irish Agriculture and Food Development Authority. Teagasc employs over 1,500 staff at over 100 locations throughout Ireland, provides integrated research, advisory and training services for the agriculture and food industry in Ireland.

The Problem
With increased pressure to meet governmental compliance Obligation, Teagasc find harder and harder to cope with their busy Human Resources department within limited budgeting.

Employee’s Appointment, Grievance/Discipline, I/R, Leave, Payment, Promotion, Retirement/Resignation and transfer generate enormous amount of paper, which cost organisation huge expense and resources to operate. More importantly, all the documents are highly confidential, regulatory requires secure access and store these documentation.

To keep pace with changes, the authority aimed to digitise all information, and make information more easily assessable to the people who needed it.

Our Solutions
Adest Human Resource offers a complete solution for filing, processing, proving, routing, searching and archiving the HR documentation in Teagasc, and it has been integrated with their existing pay roll system.

Paper based Correspondence were scanned into Adest HR, Email and Word format files can be indexed directly within the application using add on function. (Adest save-as) All index criteria are set up based on customer’s preference, e.g. Employee Name, PPS number, pay number, document type. User can then retrieve or collate the information at their finger tip, e.g. find all documents with subject of Leave related to a particular person.

Authentication for pre defined user group safeguards the user’s access rights and documents security.

Introducing Stamp increased the document traceability, the document is automatically date stamped “Received” as it arrives in the organisation, document status and the person who processes the document is clearly visible to next users.

Routing capability will route the documentations around the organisation. An automatic notification can be set against the requirement.

Adest archive backup unused files onto disc securely.

Business Benefits

• Providing new document management infrastructure for expansion within Teagasc, completely changed the way people deal with information.
• The productivity benefits have been substantial. Organisation’s ability to handle HR activities has been transformed. 
• Labour Savings – more people were recruited to process the applications before, now that labour can be decreased significantly.
• Increase document security and accessibility