All Administration Departments experience the difficulty of effectively managing high volumes of documentation, e.g. incoming posts, files, letters, etc. that need to be captured, sorted, distributed and filed (or not) correctly. Adest Business Administration Solution is a dedicated solution explores the alternative for great productivity and faster digital processing of all documentation, which allow administration personnel concentrate on their core business.
With Adest Business Administration, you will easily capture, manage and store all documents, from any source in a central document repository awaiting instant retrieval and distribution on demand.
Further more, an effective authorisation security ensures right documents are only assessed simultaneously by authorised user groups.
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The Key Issue |
The Solution |
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Inefficient capturing and distribution all office documentations |
Once converted, paper documents can be digitally routed to the appropriate user for re-indexing into the database.
The result of this is identifiable increase in productivity via electronic routing, searching, reporting and retrieval of key business information |
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Time-consuming traditional filing systems |
All files are simultaneously accessed by each user yet protected by enhanced access levels. Powerful searching through structured index tables and free text eliminates misfiling or loss of documents and enables faster decision making process. |
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Ineffective Capture and Retrieval of Internal documents, in particularly E-mails handling |
Integrated Microsoft Office® functionality, users can index MS files (emails with header information and attachments) directly into the central repository, it then can be seamless routed, faxed, printed, and emailed within Adest System. |
Key benefits:
- Powerful indexing, retrieval, distribution and audit trail capabilities across a range of office document categories
- Centralised file management enabling users reduce administrative filing and to focus on more strategic productive work
- Eliminating file duplication and lost documents as well as the storage space
- Simplifies searching for Documents lead to more efficient administration and sales cycle
- Ensure Confidentiality with enhanced user access levels
